Regulatory & Compliance Administrator

Regulatory & Compliance Administrator

Job Overview

A Regulatory & Compliance Administrator plays a crucial role in safeguarding the integrity of our firm by ensuring strict adherence to Anti-Money Laundering (AML) regulations and other regulatory requirements. This role requires meticulous attention to detail, a proactive approach to risk management, and a strong commitment to maintaining high compliance standards. The Regulatory & Compliance Administrator will manage client-related data and documentation, support various operational processes, and contribute to the continuous improvement of our client management systems to ensure accuracy, efficiency, and compliance.

Main Responsibilities:

1. 1. 1. • Manage and Update Compliance Records: Oversee the management, maintenance, and updating of compliance-related software for Draft and New Client Requests, AML Checks, Audit and Risk Information, Close Client Requests, and Beneficial Owner Changes. Ensure all records are accurate, comprehensive, and up-to-date with a fully documented audit history.
         • High-Risk Register and Audit Tracker Maintenance: Ensure precise and timely recording of client information in the High-Risk Register and Audit Tracker, adhering to internal standards and regulatory requirements to mitigate potential risks.
         • Client Onboarding and Data Management: Process the setup of new clients on both internal and external platforms, ensuring that all client data is accurately input and maintained in non-financial databases. Manage the archival of ex-client records on key software, demonstrating thoroughness and reliability.
         • Compliance and Regulatory Adherence: Conduct thorough AML checks and queries in line with the firm’s standards and regulatory requirements. Assist the broader firm in conducting ongoing due diligence checks, ensuring all activities are compliant with AML regulations and KYC procedures.
         • Proactive Monitoring and Record-Keeping: Maintain and regularly update AML records. Proactively monitor changes in client information through platforms like Companies House and Fame, ensuring the firm’s data remains current and compliant.
         • Lost Client Processes: Manage the process of client closures, including disengagement procedures and proper documentation, to maintain high standards of compliance.
         • Due Diligence and Reporting: Process and report on ongoing due diligence activities, ensuring all actions meet regulatory requirements. Collaborate with internal teams to provide comprehensive updates on compliance status and risk assessments, contributing to a culture of transparency and vigilance.
         • Collaboration with the Data Team & Practice Management Team: Work closely with the Data Team & Practice Management Team to ensure all client and compliance-related data is meticulously recorded and consistently updated. This ensures the highest standards of data integrity, supporting accurate and essential reporting to senior management for informed decision-making.

Attributes / Background:

• Previous experience in client operations, compliance, or a related role.
• Strong understanding of AML regulations and KYC procedures.
• Excellent organisational skills using a methodical and flexible approach to tasks.  
• Proficient IT skills including Microsoft Office.
• Communication: excellent written and verbal communication skills.
• Attention to detail: ensuring accuracy in all tasks and outputs.
• Proactive nature: ability to foresee upcoming needs and use your own initiative.
• Teamwork: ability to work well in a team environment, offering support and collaboration.
• Positive and assertive manner.

Our application form takes just a few minutes to complete and includes some diversity questions. MHA is a committed member of Access Accountancy and as such, we track our diversity stats and actively work to improve on these, year on year, looking at new ways to promote our roles to the widest audience. Any data collected is fully anonymised before sharing with any external parties, as per our Data Protection Policy and is not visible to hiring managers, or used in any way during the selection process.

Req ID: 2119