Trainee Office Assistant

Trainee Office Assistant

Department – Administration

Office – London

Who we are

Here at MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together.

As a Top 13 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents.

Leveraging our national network of offices, we offer a comprehensive range of financial and business strategy services to clients across the UK, enabling them to achieve profitable growth and build sustainable long-term success.

As a member of Baker Tilly International, we have a global reach that allows us to offer our insight and expertise wherever our clients need us to be. We believe this makes us a national and international partner of choice for entrepreneurs and multi-national enterprises across the world.

Our agile and responsive approach means we are always on hand to have the right conversations about with clients at the right time, allowing us to identify their goals and business needs both now, and in the future.

Purpose of the Role

To support the Administration/Reception/Secretarial teams with post room activities, typing, scanning, filing, storage, Catering/Room Set ups and general Office duties.

Main Responsibilities

• Undertake retrieving files from and sending files to storage.
• Undertake office filing and collecting documents from all floors for GDPR purposes.
• Undertake printing, photocopying, binding, laminating of documents.
• Undertake printing and distributing of course notes and PowerPoint presentations.
• Undertake copy typing as requested by Senior Office Manager for the secretarial team i.e. letters, accounts, file notes, reports, bills, etc.
• Undertake local by hand deliveries and going to the bank.
• Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling from all floors if necessary.
• Undertake de-scaling of kitchen equipment.
• Undertake tasks requested by the Senior Office Manager and Office Supervisor.
• Cover post activities i.e. open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
• Scanning of incoming post.
• Cover new client set-ups in CCH client database and credit searches.
• Assist with meeting room set-ups i.e. furniture, equipment and catering requirements.
• Assist with telephone and IT equipment issues.
• Assist with photocopier faults & toner replenishment on all floors.
• Assist with issuing temporary and new security passes i.e. take and print photos, log pass numbers.
• Assist with reception cover i.e. field telephone calls, take messages, arrange couriers.
• Assist with preparing refreshments for meetings / partners.
• Assist with contractor and landlord issues and visits.
• Assist Senior Office Manager with setting up new starters.
• Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
• Assist with company acquisition projects i.e. relocating staff, equipment and furniture.
• Ad hoc tasks, as required.

Qualifications and Skills required

• Experience of an office environment (2 years minimum)
• Keyboard skills
• IT literate (Word, Excel, Outlook)
• Good communication skills
• Good telephone manner
• Accuracy and attention to detail
• Flexibility and able to multi-task
• Organisation
• Enthusiastic and willing to learn

What we can offer you

• Genuine work life balance     
• Accredited Investor in People     
• New and improved programme for Succession planning and supportive management structure to help you realise your potential     
• 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days    
• Competitive salary     
• Amazing employee referral scheme, paying up to £4000 for a successful referral    
• Paid CSR time    
• And more!

Our application form takes just a few minutes to complete and includes some diversity questions. MHA is a committed member of Access Accountancy and as such, we track our diversity stats and actively work to improve on these, year on year, looking at new ways to promote our roles to the widest audience. Any data collected is fully anonymised before sharing with any external parties, as per our Data Protection Policy and is not visible to hiring managers, or used in any way during the selection process.

Req ID: 2019